Gender Links, (GL) a dynamic Southern African NGO based in Johannesburg, promoting gender equality and justice, seeks the services of an experienced, skilled, highly motivated and committed Part time Human Resources Administrator. ​​The post is based in South Africa, though flexible arrangements are possible if motivated. Interested candidates should submit their CVs, references, a summary of their key achievements, and a letter of of motivation to

by 11.59 PM South African time Friday 21 June 2024 . Only short-listed candidates will be contacted for interviews.

Key responsibilities:


  • Supporting the payroll process by verifying timesheets, ensuring accuracy of data and addressing payroll-related enquiries.
  • Input of payroll information, including, leave, new appointments, terminations, increases and general input into the VIP payroll system.
  • Input the accurate approved salary earnings’ adjustments, deductions and any fringe benefits
  • Draw up all the payroll reports from VIP and share with Finance Manager


  • Managing the recruitment process, by posting the job adverts, after approval by the Director, Regional Hub.
  • Coordinate communication with candidates and schedule interviews.
  • Prepare the offer letter and job offer packages
  • Conducting background checks for the successful candidates.
  • Processing onboarding paperwork and coordinating the induction programme with the respective supervisors.
  • Conduct initial orientation to newly hired employees.


  • Assist with day-to-day operations of the HR functions and duties.
  • Provide clerical and administrative support to the Operations team.
  • Co-ordinate and process administrative tasks related to payments suppliers within the Operations team
  • Compile and update employee records (hard and soft copies).
  • Process documentation and prepare reports relating to employee activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
  • Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
  • Deal with employee requests regarding human resources issues, rules, and regulations.
  • Administer complaints and grievance procedures. 


  • BA Human Resources Management, Business Administration or equivalent qualification

Preferred Requirements:

  • Proven experience as an HR Administrator, HR Administrative Assistant, or relevant role.
  • Understanding of general human resources policies and procedures.
  • Good knowledge of employment/labour laws.
  • Outstanding knowledge of MS Office; HRIS systems (e.g., Orange HR System) will be a plus.
  • Drivers Licence


  • Minimum of 5 years of experience in Human Resource Management or a related field like Finance
  • Proven track record of NGO experience


  • Excellent communication and interpersonal skills.
  • Ability to handle data with confidentiality.
  • Good organizational and time management skills

Work environment:

  • Average of two days week, staggered as mutually convenient.
  • Flexible work arrangements may be available, including remote work options.
  • Flexibility to travel. 


GL offers highly competitive salaries commensurate with qualifications, skills and experience.

Equality Statement

Equality and diversity are at the core of Gender Links values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

To Apply: Please submit your resume and cover letter  to

by 11.59 PM South African time Friday 21 June 2024 . Only online applications will be considered.  Only short-listed candidates will be contacted. This will involve an oral interview and a relevant exercise.

For more information on GL go to   GL reserves the right to re-advertise, should a suitable candidate not be found. For queries on this post please contact