Vacancy:  Finance & Administration Officer

Vacancy: Finance & Administration Officer

Date: May 17, 2019
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Gender Links (GL), a dynamic Southern African NGO headquartered in Johannesburg that promotes gender justice and equality seeks to fill the post of Finance & Administration Officer for the South Africa office.

Purpose of the position

The Finance and Administration Officer reports to the Director of Operations and is responsible for maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support Gender Links operations. A key component of this position will be experience in Human Resources administration.

Key Responsibilities:

· To manage all aspects of accounting, procurement and regular audit for the organization

· Support programme with budgets for proposals / projects;

· Budget tracking, monthly, quarterly reports;

· Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, payments, ledgers and supplier database;

· Responsible for entering financial information and maintaining all financial records for the organization using Sage Pastel Evolution;

· Preparation of accurate accounting reports;

· Process payments timeously and accurately in pastel using the Sage Pastel Procurement module;

· Donor agreements compliance;

· Adherence to internal control systems;

· General ledger & accounts payable month end procedures;

· Overall relation with banks, including opening and closing accounts, negotiation of conditions;

· Advices the Director of Operations on the budget follow up and be responsible for the accurate expenditure of the budget;

· Maintain the asset register.

· Responsible for the External Audit process;

· Maintain a proper filing system at all times.

· Administering of Leave management and assisting with Recruitment processes

· Processing Employee payment contracts

· Filing of Staff performance management records

· Payroll Management and processing of monthly salaries

· Human Resources records management

· Ensure Compliance with labour department

· Submission of returns to S.A.R.S

Qualifications, experience and skills:

· Tertiary education with specialised certification in accounting or finance;

· At least 3 years’ experience in accounting in the NGO sector;

· Experience in pastel accounting software, Microsoft Office programmes and advanced knowledge of excel spreadsheets;

· Ability to administer and execute financial processes and transactions;

· Good administrative and interpersonal skills;

· Ability to train staff in financial systems;

· IT proficiency;

· Able to handle pressure and is dynamic to change.

· Proven H.R. skills will be an added advantage

General conditions: The above post is for an initial period of one year based in Johannesburg, South Africa. GL will offer a competitive remuneration package, commensurate with the qualifications and experience. Background information can be found on or by phoning South Africa Head Office, Director of Operations on +27 11 029 0006/ 11 028 2410.


Applicants must provide a cover letter and detailed CV, including at least three contactable referees. All applicants must apply on GL’s online application platform by close of business Friday 24 May 2019. ONLY short-listed candidates will be contacted.


Late applications will not be considered. Only short listed candidates will be contacted for interview. GL reserves the right not to appoint anyone if a suitable candidate is not found.

2 thoughts on “Vacancy: Finance & Administration Officer”

Gabriel Paul Ngwenya says:

Kindly review my CV for placement or database

I have 10 years experience working with accounts i hold degree in Business Administration and Diploma in Financial Management.

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